Custom software for manufacturing and trading companies
Settlements, warehouse, order workflow and sales integrations where off-the-shelf software stops being enough. Analysis and documentation first, then code. A contract in every project.
Custom software, built to order
Custom software is written around the processes of one company: its documents, price lists, exceptions and integrations. Ready-made solutions are like off-the-rack suits - they may fit, but they will never be perfect.
- You pay for features you will never use
- Limited by what the template allows
- One of thousands of identical systems
- Dependent on third-party plugins and updates
- No way to deeply integrate with your processes
- You pay only for what you really need
- No limits - we build to your requirements
- A system built around your processes, not the other way round
- Full control over the code and its evolution
- Integration with ERP, CRM and accounting systems
A process that delivers results
A contract in every project, payment per schedule, the final instalment after acceptance. No surprises.
Workshops and conversations
We always start with a conversation. For large projects we come to your office for multi-day workshops. We learn your business, processes and pain points. Only then do we talk solutions.
From 30 minutes to several daysDocumentation
Before we write a single line of code, we write user scenarios, map processes and design the UI/UX. Detailed documentation is the foundation of success - and your guarantee that you get exactly what we agreed on.
5-50 pages of documentationIterative development
You don't wait months for results. We work in sprints - we show progress, collect feedback, adapt. You have full visibility through Trello. You build with us, not next to us.
Progress shown after every sprintDeployment and payment
Payment follows the schedule in the contract: 100% upfront for smaller projects, 30/70 or 30/40/30 for larger ones, with the final instalment after acceptance. We hand over full documentation, credentials and training. 12 months of warranty and ongoing support.
Payment per contract scheduleSystems our clients run their sales and settlements on
Four projects with no room for error: settlements calculated to the last cent, a store replaced while it kept selling, sales moved out of an external system. All figures come from project documentation.
Construction • formwork rental
Formwork rental settlement system: from an Excel spreadsheet to one workflow from quotation to warehouse reporting
ABC Szalunki retyped around 300 issue and return notes a month into Excel by hand to calculate rental. Before the first line of code, we reconstructed the formula from the client's spreadsheet and proved it with a calculation. Today an engine with 31 rules produces statements that match to the grosz (17 months on 4 reference sites), and the system runs the company from a quotation signed with an SMS code to the JPK_MAG tax file. Next.js, PostgreSQL, 72 database tables. Project in progress.
Settlements
- 31 charging rules, each with a source
- Partial returns, deliveries, month-end
- Two-level discounts, logistics minimum
- A4 statement, PDF in 1.3 s
Data and warehouse
- A year of Comotel data loaded in 12 s
- Stock, sub-hire, stocktaking, JPK_MAG
- Transport with map distances
- 12 document types
Workflow and control
- Quotations signed with an SMS code
- Framework agreements, briefs, site map
- 4 roles, 21 permissions, change log
- 3 independent reviews per release
A new store with 25,000 parts, without stopping sales and without touching 216 BaseLinker rules
RMC Baltic sells through its own store, marketplaces and by phone, and order handling runs on 216 automation rules in BaseLinker: invoices, shipments, printouts, emails and text messages. We replaced the store on the live installation, with no data migration and not a single URL changed, so that none of those rules needed a fix. From audit to production in two months.
Sales continuity
- 7-field contract from 200 orders
- MATCH or STOP verdict
- Read-only test environment
- Switchover through four gates
Catalogue
- Almost a quarter of a million photos
- OE numbers, codes and EANs separated
- Search that understands superseded numbers
- Vehicle fitment and VIN enquiries
Measurement and service
- GA4 and Consent Mode v2
- 19 checkout links instead of 517
- Returns and complaints with statuses
- Accessibility 100, was 80
OEM wheels • 5 markets
A store for five markets with its own integration hub instead of BaseLinker
When an external system started breaking prices, we moved all sales out of it in under two weeks, from the decision to Allegro orders arriving in the store. Today the store runs Allegro through its own API integration, shipping through Polkurier (DPD and InPost) and Przelewy24 payments, while Ceneo and Google Merchant Center get their data from the same place. In preparation: Ovoko and eMAG.
Allegro from the store
- 2,627 offers linked to products
- Prices and stock every 5 minutes
- Orders and statuses both ways
- Listing offers straight from the product page
Shipping and payments
- DPD for wheels, InPost for small items
- Parcel count from wheel size
- One COD charge per order
- Przelewy24: BLIK, card, online transfer
Five markets
- 5 language versions and 4 currencies
- New price in all 5 versions at once
- Omnibus-compliant price history
- Wheel-to-car shopping assistant
A scheduling and payroll system instead of paper calendars
Every team member had a paper calendar, and the owner spent up to 3 hours a day on schedules, phone calls and counting. Marketing worked, but the company could not take on more jobs because administration was the limit. We built a system that mirrors the calendars laid out on the table and does the counting itself, plus a Dutch-language website with local SEO.
Schedule
- A week laid out as team members by days
- Copy the previous week with one button
- Recurring visits with clash detection
Payroll
- Hours, earnings and balance calculated live
- Cash collected from clients deducted from pay
- Leave and client holidays with one date range
Dutch market
- 26 pages written only in Dutch
- Local SEO for Haarlem and neighbouring towns
- Multilingual system for the team
An ERP system for bakeries that we develop and run ourselves
BakePilot is our own product, not a commission: from the order and the recipe costed by ingredient, through production, stock and food safety records (HACCP), to an invoice sent to KSeF, the Polish national e-invoicing system. Each bakery works on isolated data in shared infrastructure, with permissions set per role and per feature. It is where we prove solutions in practice before they go into client systems.
Operations
- One-off and recurring orders
- Recipes with ingredient cost and margin
- Production, stock, delivery routes
Documents and compliance
- Sales and purchase invoices in KSeF
- HACCP forms instead of paper sheets
- Documents keep their original currency
Architecture
- Data isolation at database level (RLS)
- App, admin panel and marketing site
- Browser and Android app
What can we build for you?
What we build most often:
Client portals
B2B panels, client zones, ticketing systems, order tracking.
Booking systems
Booking, schedules, availability management, online payments.
Product configurators
Price calculators, 3D visualizers, product personalization.
ERP/CRM integrations
Subiekt, Comarch Optima, enova365, KSeF, marketplaces, BaseLinker. When BaseLinker is no longer enough, we build an integration hub inside the store.
PWA applications
Web apps that work like native ones, offline-first.
Marketplace platforms
Multi-vendor, commissions, seller panels, moderation.
Dashboards and reports
Data visualization, KPIs, export to Excel/PDF.
Automation
Workflows, notifications, recurring tasks, AI integrations.
The systems we deploy most often
We described each system type separately: scope, implementation process and realistic price ranges.
Warehouse system
Real-time stock levels, barcodes, stocktaking, ERP and store integration.
Production management
Production orders, planning, reporting and work time tracking.
B2B platform
An ordering panel for regular buyers: individual price lists, history, settlements.
Order and document workflow
From order to invoice without paper and emails - ready for e-invoicing (KSeF).
Quality control
Inspection cards, batch tracking (traceability), non-conformance reports.
System for a manufacturing company
Warehouse, production and orders in one - custom-built instead of a heavy ERP.
We know your industry
We don't start from scratch - for these industries we have proven solutions and real deployments.
Agriculture and agro
Stores with a compliance module for selling plant protection products, systems for distributors.
Food production
B2B orders, production planning and raw materials - like our BakePilot system for bakeries.
Construction
Systems for building material manufacturers, equipment and formwork rental tracking.
Technologies our systems run on
The same as in the projects above: the ABC Szalunki system on Next.js and PostgreSQL, online stores on WooCommerce.
Frequently asked questions
Single modules and calculators: €780-2,600 net. Systems with a panel, roles and integrations: usually €2,600-15,580 net, delivered in stages. We always start with documentation and a precise quote - you know what you're paying for before work begins.
A typical custom project takes 4-12 weeks from documentation to deployment. Smaller features (a calculator, a form) - 2-4 weeks. Large systems can take 3-6 months. We always set a realistic schedule and keep you informed about progress.
Yes. We design for growth. You receive the full source code, technical documentation and the ability to keep building - with us or on your own. Most clients come back with new ideas, which we deliver in subsequent stages.
Custom systems and online stores come with a 12-month warranty. After that you can stay with us under a maintenance plan or take the system over yourself - you have the source code and documentation.
That's normal and we prepare for it. We work iteratively - changes are applied as we go. If a change significantly affects the scope, we honestly inform you about the additional time and cost. Minor tweaks? That's part of the process.
A contract in every project: the cooperation agreement defines the terms of cooperation and the hourly rate. NDA on request, also before the first call. Payment follows the schedule in the contract: 100% upfront for smaller projects, 30/70 or 30/40/30 for larger ones, with the final instalment after acceptance.
For each specific project we create a statement of work that precisely defines: the scope, the schedule and the billing model (fixed price or Time & Materials). You know exactly what you're paying for and when to expect results - no surprises.
Fixed price is a set amount for a defined scope of work - ideal when you have a clear vision and detailed documentation. You know the cost upfront.
Time & Materials (T&M) is hourly billing - it works well for projects where the scope may evolve or when you need flexibility. You pay for the time actually worked.
We match the model to the project and your preferences - we'll advise what works best in your situation.
Have an idea that doesn't fit a template?
Book a free consultation. We'll talk about your project and check whether a custom solution makes sense for your business.