Equipment on job sites, records in Excel. Time for a system that knows what you have on site.
We build custom systems for companies renting out formwork and scaffolding and for building material producers. Equipment records, releases and returns, rental settlements and B2B ordering - in one system instead of binders.
Equipment earns money only when you know where it is
These are the problems we hear most often from owners of rental companies and producers in the construction industry.
- Formwork and scaffolding scatter across job sites - nobody knows exactly what is where
- Returns counted by hand: shortages and damage surface weeks later, when they are hard to prove
- Rental contracts, release and return protocols in binders - settling a customer takes days
- Orders from contractors and wholesalers written down from calls and emails, then rewritten into invoices
- You check equipment availability for a new contract by calling the warehouse and site managers
- Every item on record: you know whether it is in the warehouse, on which site, or in repair
- Releases and returns with protocols - shortages and damage visible right at the return, not weeks later
- Rental settlements calculate themselves from the price list and rental days - no more manual statements
- Contractors and wholesalers order in a B2B panel at their own prices instead of calling the office
- The history of every piece of equipment: customers, documents and repairs in one place
What we deploy for construction companies
We match the scope to your model: equipment rental, material production, or both.
Equipment records
Catalogs of formwork, scaffolding and accessories, quantities by location: warehouse, job sites, service.
Releases and returns
Release and return protocols, transports to job sites, kit assembly for a contract.
Rental settlements
Rental charges by days and the customer's price list, periodic statements ready for invoicing.
Shortages and damage
Recorded at return, customer charges, repair workflow and taking equipment out of rental.
B2B panel for contractors
Online orders and reservations, availability view, customer contract and settlement history.
Material production
Order workflow from wholesalers and contractors, production plan, finished goods and shipments.
ERP integrations
Subiekt, Comarch Optima, invoicing software - documents and business partners without double entry.
Utilization reports
Equipment utilization, contract profitability, items overdue on job sites.
From analysis to a working system
Transparent rules, clear contracts, payment after work acceptance. No surprises.
Company analysis
We visit you on site or connect remotely. We walk through the process from customer order to equipment return and settlement and write down how the company really works.
From 30 min to a few daysDocumentation and quote
We describe the features, screens and integrations. You receive a document and a concrete quote - before any build decision is made.
5-50 pages of documentationBuild in stages
First the core: equipment records, releases and returns. Then settlements, the B2B panel and integrations. You review and test each stage on real contracts.
First stage in 4-8 weeksDeployment and growth
We train the warehouse and the office, go live and stay on for support. The system grows together with your equipment fleet.
Payment after acceptanceHow much software for a construction company costs
Real price ranges from our projects. No per-user subscription - the system is yours.
Rental records
€2,875-7,000 net
Equipment catalogs, releases and returns with protocols, customers and basic statements.
Rental with settlements
€8,050-14,000 net
Records plus automatic rental charges, shortages and damage, invoicing integration.
System for a producer
from €16,100 net
Production and finished goods warehouse, full B2B order workflow, customer panel, multiple branches.
Every project starts with documentation and an exact quote - you know what you are paying for before work begins.
We connect the system to what you already use
We do not replace tools that work - we connect the system to what you already have.
Operational systems are our daily work
For an artisan bakery we built BakePilot - a system where regular customers order online and production is planned from the orders. We bring the same craftsmanship to construction: we are currently building a custom system for a formwork producer.
Frequently asked questions
Sometimes it is - and then we say so. The problem starts when your model differs from the standard: your own transport, element kits per contract, individual price lists, production and rental in one company. Off-the-shelf programs cannot handle that, or handle it with workarounds that end in an Excel file next to the system anyway.
Yes, that is a typical case among formwork and scaffolding producers: some items go to sale, some to the company's own rental fleet. A custom system runs both flows on a single equipment catalog, so you see combined stock, utilization and profitability.
You receive the return with the list of released items in hand: the system compares quantities, and you record shortages and damage right away, with documentation for charging the customer. Disputed settlements weeks later turn into a protocol signed on the day of return.
Yes, ERP integrations are standard in our projects: business partners, documents and invoicing items transfer automatically. Accounting keeps working in its own software, warehouse and rental in their own - the data stays consistent.
Rental records with releases and returns are usually €2,875-7,000 net. Rental with automatic settlements and invoicing integration is €8,050-14,000 net. A full producer system with a B2B order workflow starts from €16,100 net. You receive an exact quote before work starts.
The first working stage usually takes 4-8 weeks from documentation sign-off; a full deployment with settlements and integrations takes 2-4 months. We work in stages: your equipment records are up and running long before the project ends.
Count what equipment nobody can account for costs you
Book a free consultation. We will walk through your rental or production flow and tell you honestly whether a custom system makes sense for you - and if so, how much it will cost.