AI implementation workshop for companies

Before you buy a tool or order a system, we check where your company really loses hours. You leave with a plan: what to automate, what not to, what it costs and in what order.

  • €650 netdeducted from the project price
  • A plan with the cost of each automationdocument you own
  • Data and law checkedGDPR and EU AI Act
Book a workshop What you get
process map · draft
// process: customer order to invoice
retyping from email → automate YES
custom quote → stays with a person NO
// personal data in the process?
tool provider → data processing agreement check
// order: what pays back fastest goes first
Who it is for

When the workshop makes sense

The workshop is for companies that feel they lose time on repetitive work but do not know where to start or what it should cost.

The workshop makes sense when

  • The team retypes data between email, spreadsheets and software, and mistakes come back as complaints.
  • You receive offers for AI tools and do not know which will solve your problem and which will only add a subscription.
  • You are planning custom software or a funded project and need a process description and a quote.
  • Every department has its own spreadsheet and nobody knows where the current version is.

You do not need a workshop when

  • You know exactly what you want to automate, for example a website chatbot. Then we quote the implementation straight away.
  • The problem concerns one piece of software that just needs to be set up properly.
  • The process changes every week. It has to be stabilised first, then automated.
How it works

How the workshop and process mapping work

We work on real examples from your company, not on generic slides about artificial intelligence.

  1. PreparationExamples of documents, emails and spreadsheets, a list of software and a person who knows the process from the inside.
  2. Process mapWe go through the process step by step: who does what, in which software and how many times a day.
  3. Where the hours goWe point out steps that are repetitive, error-prone or waiting on one person.
  4. What to automate and what notWe filter out what needs a human decision or would only pay back after years.
  5. Data and lawWe check personal data, trade secrets, where data is processed and obligations under the AI Act.
Outcome

What you get after the workshop

A document you can put in front of the board or hand to another contractor. It belongs to you.

Process map

A description of processes with steps, people and software, marking the places where time is lost.

List of automations with costs

Each proposal with an estimate of the work hours you will recover and the implementation cost, so you can calculate the payback.

Tool recommendation

What to do in the software you already have, where a ready-made tool is enough and where a custom solution is needed.

Legal and data risks

Which data will go into which tools, what GDPR requires and when you must disclose contact with AI.

Stage plan

Implementation order: first what pays back fastest and does not require changes across the whole company.

Implementation quote

If you wish, an offer for the first stage right away, with the workshop price deducted from the project amount.

Law and data

EU AI Act and GDPR in a nutshell

Most risks of implementing AI in a small company concern data, not the technology itself.

  • AI disclosure. Since 2 August 2026, a person interacting with an AI system must know it is AI (Article 50 of the AI Act).
  • Personal data. A tool provider that processes customer or employee data must be covered by a data processing agreement.
  • Where data is processed. We check whether data stays in the EU and whether the provider uses it to train models.
  • Trade secrets. Price lists, recipes and contracts should not go into free tools without control over the data.

Source: Regulation (EU) 2024/1689 (AI Act), Article 50, EUR-Lex.

Pricing

How much does the AI implementation workshop cost

One price, no extra charge per participant.

Stage 0

Workshop and process mapping

Sessions with your team in a format agreed with you, analysis on our side and a document with the implementation plan. The amount is deducted from the project price if you sign an implementation contract.

€650 net

Ready services that often come out of the workshop: AI chatbot, BaseLinker and Apilo automation, system integrations.

FAQ

Questions about the AI implementation workshop

How much does the AI implementation workshop cost?

The workshop costs €650 net. If you sign an implementation contract with us after the workshop, we deduct this amount from the project price, so the analysis is not an extra cost.

What do I get after the workshop?

A document with a map of the processes where most time is lost, a list of automations with an estimate of work hours and cost for each, a tool recommendation, an assessment of legal and data risks, and a stage plan. The document is yours and you can take it to any contractor.

How does the workshop work?

We start with a conversation about a typical working day in the department you want to relieve. We go through the process step by step on real examples: documents, emails, spreadsheets. We agree the format with you; usually it is online sessions plus analysis time on our side.

What should we prepare before the workshop?

Examples of the documents and emails the team works with every day, a list of the software and spreadsheets in use, and a person who knows the process from the inside. We do not need personal data; examples can be anonymised.

Do we have to implement with you after the workshop?

No. The workshop is a separate service. Many companies decide afterwards to do part of the work themselves, because it is enough to set up software they already use. That is a good result too, because you do not pay for automation that would not pay back.

Is using AI in a company legal?

Yes, if you know which data goes into which tool. In the workshop we check whether the process involves personal data and trade secrets, where data is processed and whether the tool requires informing customers that they are talking to AI. Since 2 August 2026 that obligation follows from Article 50 of the EU AI Act.

Can the workshop be funded from grants?

Sometimes, but it depends on the programme and the call for proposals, so we promise nothing upfront. If you are planning a project for EU or national funding, we will prepare the process description, scope and quote in the form your application needs.

See also: business process automation and AI, AI chatbot for websites and stores, system integrations.

Describe the process that takes the most time

A few sentences are enough: who does what and in which software. We will tell you whether a workshop makes sense or the implementation can be quoted straight away. We reply within 24 hours.

  • Reply within 24 h
  • Workshop price deducted from the project
  • Document you own